015 Coworking Flex Desk Terms & Conditions

In light of the current public health situation, please note that our Hygiene and Safety Guidelines apply: https://co-up.de/hygiene-safety-guidelines/ (last update: January 11, 2022).

the tl;dr:

co.up is a 2G space. People must show a CovPass digital certificate of vaccination OR recovery AND a valid photo ID to a member of co.up or Kiez Büro staff (or to an organizer if attending an event) before they can use the space. Failure to do so will lead to an exclusion from the premises until both documents can be provided.

Digital certificates must be scanned for validity by a member of co.up or Kiez Büro staff or an event organizer using the CovPassCheck app. They must also check that the name and date of birth on the certificate match those on the ID provided. Event organizers who fail to verify both documents risk a permanent ban from the space.

Maximum capacity for events is 20 people.

Wearing an FFP2/KN95 mask is mandatory when you are not at your seat. Maintaining a distance of 1.5m with members of other households is strongly recommended.

The space must be ventilated for 5-10 minutes every hour, even in cold weather.

Contact tracing documentation is the sole responsibility of event organizers, as well as creating and providing a hygiene concept for their event to local health authorities.

We strongly recommend that event organizers add a same-day negative test requirement to their event (“2G+”).

Source for local infection protection regulations: Vierte SARS-CoV-2-Infektionsschutzmaßnahmenverordnung, as updated on December 23, 2021 (https://www.berlin.de/corona/massnahmen/verordnung/).

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Space instructions for events (last updated: November 26, 2021)

We provide the space to support local groups & initiatives that don’t charge an entry fee for their events & strengthen the community. While long, this text covers issues that have been problem areas in the past, so please read through it carefully & ask any questions you may have. The main rule is basic common sense: treat the space & the people/things in it with respect, don’t take or use what is not yours or has not been offered to you, & clean up after yourselves.

Equipment

Feel free to make use of whatever equipment in the space you would like to (projector, sound system, whiteboards, desks, monitors) & rearrange the furniture according to your needs, but after your event please return the space in the state you found it in. Do not block the fire escape door with any furniture, and please stack the wooden chairs according to their type. Please do not leave any trash outside of the bins, food leftovers, signs, posters, empty bottles that are not from co.up, etc. Treat the space as a leave-no-trace campsite: if you brought it in, bring it out. Dirty dishes go in the dishwasher; please toss in a soap tab & turn it on. Cleaning supplies, toilet paper, & trash bags can be found in the bathroom to the left, in the back left corner.

Please note that meeting room rentals do not include use of the projector or sound system in the event space.

Drinks & supporting the space

Please let your participants know that drinks can be found in the refrigerator and cost 2,00€ a piece, emphasizing that since we don't charge organizers for community events, the money we get from drinks sales helps us pay for the space & keep it open & free for initiatives like yours. Paying for the drinks is based on a trust system: the money should be put in the white bowl on the bar or paid for online at the link posted on the fridge. Empty bottles should be put in the matching crates.

We would also highly appreciate it if your participants know that they can sign up for a support membership (from 10 to 100€ per month, recurring on the date they sign up) by going to members.co-up.de, and that they can also make a one-time donation via PayPal or Ko-Fi at co-up.de/support-us. Thank you kindly!

Wifi

In order to access the Internet, connect to either "co_up" or "co_up_slow" with the password: *clubmate*. Open a browser to any page.

Give this information to your participants, too!

Getting in

On your event page, include these instructions for finding the space: http://co-up.de/about.html#location. Due to construction, our space is currently only available via a passageway at Adalbertr. 5-6. Please make sure to be at the space at least 10 minutes before the official start time so you can let people in. Post a way for guests to reach you in case the courtyard gate is locked, and tell them to ring at "co.up".

You can buzz open the door by simply entering http://192.168.2.5/letmein in a browser. If you don't see "Come in!" after the page loads, the door can be opened the old-fashioned way by pushing the black button next to the receiver, to the left of the space door.

Elevator/Accessibility

For wheelchair users & people with special accessibility needs, an elevator key (with a round head) is attached to the plush blue and pink elephants sitting by the window in the kitchen on the 3rd floor. The key is necessary to open the elevator door from the outside on the ground floor, as well as to choose a floor: there is a slot on the control panel for the key to be placed in & turned. Please make sure to return the elephant to its spot when you’ve finished using it. If the elevator starts beeping while you're in it, hit the round "Reset" button (glowing red).

Unfortunately the building managers denied our request to rebuild the bathrooms to be accessible, so the closest such bathrooms are in Mittelpunktbibliothek (Adalbertstr 2), Möbel Olfe (Reichenberger Str 177) and Südblock (Admiralstr. 1-2): http://wheelmap.org/map#/?zoom=19

Leaving/Key return

When you leave, be absolutely sure that you are the last person to do so, since participants will get locked in the space/courtyard as they don't have a key! After locking the door, exit the building & go left to the small gate at Adalbertstr. 5-6 (via the passageway on the construction site). Feel free to leave the gate unlocked.

If you do not have your own set of keys to the space, please bring the set you borrowed back to me like we discussed, and do not leave it in the mailbox or in any other location.

co.up is happy to support you & your community event. Thanks very much for your courtesy & understanding!

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Terms and conditions for monthly bookings (private office space / coworking)

1. subject matter of the contract

The subject matter of the contract is membership in Kiez Büro and the associated use of the coworking space designated in the contract. All premises of Kiez Büro Coworking are to be used exclusively for office activities. The contract becomes valid with the confirmation of the booking by KB Kiez Büro GmbH. The confirmation is made via the booking platform Cobot.

2. term and extension

The contract runs for the specified minimum term, but at least until the end of the month following the start of the contract. If not cancelled, it will be extended by the originally agreed period. If the end date is not the last day of the month, it is extended to the last day of the month in question.

3. termination

The contract can be terminated in writing with one month's notice to the end of the minimum term or to the end of the respective extension period. In case of arrears in payment of more than one membership fee, KB Kiez Büro GmbH has the right to terminate the contract without notice. The right to extraordinary termination of membership by KB Kiez Büro GmbH continues to exist in the event that the member engages in illegal or immoral activities.

After moving out of a private office space, Kiez Büro Coworking will accept incoming mail at the respective location for a transitional month. This service corresponds to the "Virtual Office Business" service and is charged with a one-time fee of € 39 plus VAT.

4. payments

The membership fee is due on the third day of the respective month. In case of late payment of more than 14 days, KB Kiez Büro GmbH will charge an overdraft fee of 15% p.a..

The security deposit amounts to two monthly fees gross and is due upon conclusion of the contract. It will be refunded after moving out and settlement of all liabilities.

5. rights and obligations

The member receives the right to use the premises of the coworking space designated in the contract in accordance with the scope of the agreed membership. He/she undertakes to treat the premises and furnishings with care and diligence and to pay for any damage incurred. In particular, the member undertakes to respect the interests and property of the other members and to contribute to a harmonious coexistence.

Membership is personal. It is not permitted to pass on the key or to allow non-members to enter without being accompanied by the member. Violations may result in termination without notice.

If a key is lost, the lock cylinder must be changed and all keys replaced. The costs in the amount of € 280.00 shall be borne by the member.

Objects and valuables brought in by the member are not insured by KB Kiez Büro GmbH against loss, theft or damage, and KB Kiez Büro accepts no liability. Any insurance required must be taken out by the member him/herself.

6 Written form, severability clause, place of jurisdiction

Additions to and termination of this contract must be in writing. Should one of the provisions of this contract be or become legally invalid, all other provisions of the contract shall remain unaffected. The place of jurisdiction is Berlin.   


Cobot Terms & Conditions

Cobot is the web platform used by co.up to provide this website.

See Cobot Terms

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